Invoice template Ghana
Free invoice template for Ghana — and a better way to do it
Below is everything a compliant Ghana invoice must include. But a static template still requires you to collect payment separately and track everything manually. AstaBill generates the invoice, the payment link, and the receipt — automatically.
Free Ghana invoice template (Google Sheets)
Pre-built with GHS currency, VAT line, TIN field, and sequential invoice numbering. Opens directly in Google Sheets — no sign-in required to copy.
What a Ghana invoice must include
Whether you use a template or invoicing software, these fields are required for a professional and GRA-compliant invoice.
Business name and address
Your registered business name and physical or postal address.
Invoice number
A unique sequential number for record-keeping and reference (e.g. INV-001).
Invoice date and due date
The date the invoice was issued and the date payment is expected.
Client name and contact details
The name and address of the person or business being billed.
Line items with description and quantity
Each product or service delivered, with unit price and quantity.
Subtotal, VAT and levies (if applicable), and total
If your business is GRA VAT-registered, show the VAT and NHIL/GETFund levy amounts along with your TIN.
Payment instructions
Bank account details, Mobile Money number, or a Paystack payment link.
Example Ghana invoice format
Your Business Name
123 Independence Ave, Accra, Ghana
info@yourbusiness.com
INVOICE
#INV-001
Bill To
Client Business Name
Client Address, Accra
Date: 19 April 2026
Due: 3 May 2026
| Description | Qty | Unit Price | Amount |
|---|---|---|---|
| Brand design — logo and identity package | 1 | GHS 2,500.00 | GHS 2,500.00 |
| Social media template set (10 templates) | 1 | GHS 800.00 | GHS 800.00 |
The problem with static invoice templates
You have to manually track which invoices have been paid and which are overdue.
Clients cannot pay directly from the document — you still need to collect payment separately.
There is no automatic reminder when an invoice goes past due.
Each invoice is a separate file; there is no central record of your receivables.
Invoice numbers require manual management to stay sequential.
Frequently asked questions
What must a Ghana invoice include for GRA compliance?+
A standard Ghana business invoice should include your business name and address, a unique invoice number, the invoice date and due date, your client's details, line items with quantities and prices, and the total. If you are GRA VAT-registered, add your TIN and the VAT amount separately.
Do I need to include VAT on all invoices in Ghana?+
Only if your business is registered for VAT with the GRA. Under the VAT Act 2025 (Act 1151), all service providers are required to register regardless of turnover, while suppliers of goods register once turnover exceeds GHS 750,000 in any 12-month period. If you are not VAT-registered, do not add VAT to your invoices. AstaBill supports optional VAT line items on all invoices.
Can I send a Ghana invoice template as a PDF over WhatsApp?+
Yes, but your client cannot pay directly from a PDF. AstaBill generates a public invoice link you can paste into WhatsApp — your client opens it and pays via Mobile Money or card without downloading anything.
What currency should I use on a Ghana invoice?+
Ghana Cedis (GHS) for domestic clients. If billing an international client, you may invoice in USD or another agreed currency, but Paystack settles domestically in GHS.
Is there a free way to create invoices in Ghana without downloading a template?+
Yes. AstaBill's free plan lets you create up to 12 invoices per month with a Paystack payment link, automatic receipt, and sequential invoice numbering — no template or document management needed.
Skip the template. Generate invoices automatically — free.
AstaBill creates the invoice, generates the Paystack payment link, and sends the receipt when your client pays. No document to manage, no manual tracking.