01
Create the invoice
Customer, items, due date, totals, tax, shipping, and notes all stay in one focused flow.
- Live totals while you edit
- Professional invoice numbering
- Draft and sent states built in
Everything in one product
Invoice and payment features built for Ghanaian businesses
AstaBill keeps invoicing, payment collection, reminders, what you spend, and business visibility in one product so small businesses do not have to stitch the workflow together manually.
Built for Ghana
- Free to start — no credit card
- MoMo and cards via Paystack
- Built for GRA e-VAT
- Receipts for walk-in and cash sales
- Invoice in 140+ currencies, settle in GHS
- Automated payment reminders
How it works
Three steps. One connected workflow.
02
Get paid online
Customers open a clean public invoice page and pay through Paystack on mobile or desktop.
- Public invoice links
- Mobile Money and cards supported
- Automatic payment confirmation
03
Track what needs action
Outstanding, paid, and overdue visibility keeps follow-up operational instead of reactive.
- Dashboard KPI visibility
- Reminder-ready message copy
- Clear business status tracking
Feature set
The capabilities that define the product
Core workflow
Invoice, quote, and payment — connected
All plans
Professional invoicing
Create invoices with line items, discounts, taxes, shipping, and notes from one focused workflow. Customer details, totals, and status stay visible while you work — no spreadsheet cleanup, just consistent billing.
All plans
Sales receipts
Issue point-of-sale receipts for walk-in customers, cash sales, and transactions that do not start with an invoice. Deliver by email or shareable link instantly — all payment records in one place.
Learn moreAll plans
Quotes
Prepare quotes before work starts, then convert accepted quotes into invoices without rebuilding the job from scratch. Keeps commercial approval and billing connected in one document flow.
All plans
Public invoice pages
Every invoice opens on a clean, mobile-friendly public page customers access without logging in. Amount due, details, and payment path in one place — designed for WhatsApp-first follow-up.
All plans
Paystack payments
Collect payments through Paystack — customers pay by Mobile Money or card directly from the invoice page. Payment status updates inside the product, so there is no manual reconciliation across tabs.
Learn moreAll plans
Multi-currency invoicing
Bill international clients in USD, EUR, GBP, or any of 140+ currencies. The exchange rate locks when you create the invoice, your client sees the amount in their currency, and payment settles in Ghana cedis to your own account.
Learn moreAll plans
Item catalog
Save products and services with default descriptions, prices, and tax rates — insert them into any invoice, quote, or receipt in seconds. Removes repetitive data entry and keeps pricing consistent across documents.
Collections
Get paid faster, automatically
All plans
Overdue reminders
Keep collections structured with reminder-ready follow-up — see what needs action and maintain consistent overdue communication across all invoices. Turns delayed payment follow-up into a repeatable habit.
Growth+
WhatsApp & SMS reminders
Send automated payment reminders directly over WhatsApp or SMS — the channels Ghanaian businesses already use for client communication. Automated follow-ups go out on schedule without manual copy-pasting.
Learn moreGrowth+
Automatic late fees
Apply flat or percentage-based late fees automatically after a configurable grace period. Overdue invoices move into a stricter collections posture without any manual recalculation.
Starter+
Credit notes
Issue credit notes when an invoice needs to be reversed or adjusted, and apply those credits directly to what a customer still owes. Cleaner than ad hoc edits — reversals stay professional and on record.
Money out
Know what you spend, and what you still owe
All plans
Expense capture with receipts
Photograph the receipt and the expense is built around it — amount, vendor, category and how it was paid. Every expense keeps its evidence attached, so the receipt your accountant or the GRA asks for is already on file.
Learn moreAll plans
Supplier bills to pay
Record a bill as not paid yet and it waits with its due date, soonest first, with overdue ones called out. Pay in parts and the balance follows the bill until it is settled.
All plans
Staff claims and reimbursements
Staff record what they paid for out of their own pocket and attach the receipt. Claims are grouped by person, so you pay several back in one transfer and each person gets an email listing what it covered.
Growth+
Expense approvals
Spending waits in a queue with its receipt beside it, and the checks that decide it: proof of payment, possible duplicates, and whether it takes a category over budget. Approving your own expense is recorded as a self-approval.
All plans
Recurring expenses
Rent, internet and subscriptions repeat on their own schedule. Each run creates a draft expense for you to check, so a fixed cost is never remembered late or recorded twice.
Starter+
Expense audit pack
Export your expenses with their receipts as one pack for your accountant or an audit — CSV on Starter, PDF and ZIP on Growth, and delivered on a schedule on Business.
Business management
Visibility and compliance
All plans
Team access
Support owner, admin, and member roles so invoicing work can be shared without giving everyone the same level of control. Business access is tied to clear permissions — no shared logins or informal handoffs.
All plans
Business visibility
Track invoiced, collected, outstanding, and overdue numbers from one dashboard — no manual piecing together. See what has been billed, what has landed, and where attention is needed at a glance.
Growth+
GRA E-VAT invoicing
Configure VAT registration, tax scheme, and withholding-tax defaults inside your normal invoicing workflow — no separate compliance process. Built around Ghana Revenue Authority e-VAT requirements.
Learn moreGrowth+
Custom sender domain
Send invoice and quote emails from your own domain — customers see your brand name, not a generic @astabill.com address. Setup takes minutes with a few DNS records.
Starter+
Recurring invoices
Set up recurring invoice schedules so repeat billing goes out automatically on the right date every cycle. One schedule on the free plan; unlimited on Starter and above.
Learn moreBusiness
Accounting integrations
Connect QuickBooks Online, Xero, or Zoho Books to sync customers, invoices, and payments automatically. Records flow between systems without manual exports or re-entry.
Common questions
Everything you need to know
Invoice creation, quotes, sales receipts, public invoice pages, Paystack payment collection, the item catalog and a revenue overview are all on the free plan, within a cap of 5 invoices a month and 25 customers. Free is a single user, so shared team access starts on Starter — as do expense tracking, automated email reminders and credit notes. Automatic late fees, WhatsApp and SMS reminders, and GRA VAT reports require Growth.
Compare all plans →An invoice is a request for payment — you send it before the customer pays, and it shows an amount due with a due date. A sales receipt is proof of a completed sale — you issue it after payment has been received, and it confirms the amount paid, the payment method, and the date. AstaBill supports both in one product, so businesses with invoiced clients and walk-in customers do not need separate tools.
Learn about sales receipts →No. You can use AstaBill for professional invoicing, quotes, business management, and tracking without connecting a Paystack account. Paystack is only required if you want to accept online payments directly from the invoice page.
Yes. When you connect Paystack, customers can pay via Mobile Money (MTN, Vodafone, AirtelTigo) or card directly from the public invoice page — no account or app required on their end.
How Paystack payments work →Yes. Invoices can be issued in USD, EUR, GBP, or any of 140+ currencies on every plan. The exchange rate is locked when you create the invoice, your client sees the amount in their currency on the payment page, and the payment settles in Ghana cedis to your account — so a moving rate between sending and payment never eats into what you quoted.
Yes, from Starter upward. Starter includes 2 users, Growth up to 5, and Business up to 10, with owner, admin and member roles so invoicing work can be shared without giving everyone the same level of access. The free plan is a single user. Pending invites reserve a seat, so a business cannot exceed its limit by over-inviting.
See team limits by plan →AstaBill lets you configure your VAT registration number, tax scheme, and withholding-tax defaults inside your normal invoicing workflow. The Growth plan includes full GRA E-VAT configuration so compliant invoicing does not require a separate process.
Learn about E-VAT compliance →Ready to get started?
See the workflow inside your own workspace
Start on the free plan, create your first business, and test the full invoice lifecycle before you upgrade.