How to Add and Manage Vendors
Keep a list of the suppliers you pay, so expenses fill in faster and you can see what you spend with each one.
A vendor is anyone your business pays — a landlord, a supplier, a contractor, a utility. Keeping them as records rather than as free text is what makes the vendor spend and AP aging reports possible.
To manage vendors
- Click Expenses in the left menu, then Vendors.
- Search for a vendor, or add a new one.
- Enter the vendor name, and optionally an email address and tax identifier.
- Save. The vendor is then available in the Vendor field on every expense form.
You do not have to create vendors up front. Typing a new name on an expense creates the vendor as you go — the Vendors page is for tidying up, merging duplicates, and adding the tax details a compliance report needs.
Add the supplier TIN to vendors you buy from regularly. It is needed on the VAT input credit register, and filling it in once on the vendor saves entering it on every expense.
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