8 guides
Expenses
How to Record an Expense
Log what your business spends, attach the receipt, and keep your records ready for your accountant and for GRA.
How to Import Expenses from a CSV File
Bring in a batch of expenses at once from a spreadsheet or a bank export, instead of typing them one at a time.
How to Organise Expenses with Categories
Categories turn a list of payments into a report you can act on — and they are the first thing your accountant will ask about.
How to Add and Manage Vendors
Keep a list of the suppliers you pay, so expenses fill in faster and you can see what you spend with each one.
How to Set Up Recurring Expenses
Rent, subscriptions, and retainers repeat on a schedule. Set them up once and AstaBill records them for you.
How Expense Approvals Work
Require sign-off before an expense counts, with different approvers for different amounts.
How to Set and Track Expense Budgets
Set a spending limit per category and see how much of it you have used before the period ends.
How to Export Expenses for Your Accountant
Send your accountant a clean file of what you spent, with the receipts attached, instead of a folder of photographs.