Walk-in customers and counter sales
Not every customer sends a purchase order or waits for an invoice. When a customer pays at the counter — by cash, MoMo, or card — AstaBill lets you issue a professional receipt in seconds and share it on the spot.
Sales receipts · All plans
A receipt for every sale — not just every invoice
Walk-in customers, counter payments, and on-the-spot MoMo collections all need a receipt even when there is no invoice in play. AstaBill issues a professional digital sales receipt in seconds and shares it by link or email — no invoice required.
Free on every planNo customer account requiredShareable public linkBranded PDF included
Who it is for
Built for the sales that do not start with an invoice
On-the-spot Mobile Money collections
Contractors, delivery drivers, and field service teams often collect MoMo payments on-site. AstaBill generates a receipt immediately after you record the payment, so the customer gets documentation before you leave.
Cash sales alongside invoiced work
Many Ghanaian businesses mix invoiced clients with cash walk-ins. AstaBill keeps both in one product — sales receipts sit in the same dashboard as your invoices, so your full revenue picture is always visible.
How it works
Issue, share, and track — in one flow
1
Issue in seconds — no invoice required
Open the sales receipt form, add the customer (or leave it blank for an anonymous walk-in), list the items sold, select the payment mode, and issue. The receipt is generated and ready to share before the customer leaves the counter.
2
Share by link or deliver by email
Every issued receipt gets a shareable public link — paste it into a WhatsApp message or copy it to the customer directly. You can also send it to the customer's email from the receipt detail page in one click.
3
Anonymous walk-in sales supported
No customer on record? No problem. Sales receipts work without a linked customer, so retail counters and cash sales do not require you to create a customer profile first.
4
All receipt details on a clean PDF
Every sales receipt generates a branded PDF that includes your business name and logo, the items sold, payment mode, payment reference, and a clear PAID stamp. Customers can download it from the public receipt link.
5
Revenue stays in one place
Issued receipts appear alongside invoice payments in your AstaBill dashboard. You see your full collected revenue — invoiced and walk-in — without switching between tools or reconciling manually.
6
Void or archive when needed
Issued receipts can be voided if a sale is reversed. The original receipt is retained for your audit trail, and the void is recorded with a timestamp. Draft receipts can be deleted if not needed.
Invoice vs receipt
Two documents. One product. No confusion.
AstaBill handles both invoices and sales receipts so you do not need to choose one workflow over the other. Here is when each document fits best.
AspectInvoiceSales receipt
When to useBefore payment — to request money owedAfter payment — to confirm money received
Amount shownAmount due (unpaid)Amount paid (settled)
Customer requiredYesOptional — walk-in sales allowed
Typical flowSend → Customer pays → Mark paidCollect payment → Issue receipt instantly
Best forProject billing, retainers, B2B clientsWalk-in customers, cash sales, counter payments
Common questions
Everything about sales receipts
What is the difference between a sales receipt and an invoice in AstaBill?+
An invoice is a request for payment — you send it before the customer pays, and it shows an amount due with a due date. A sales receipt is proof of a completed sale — you issue it after payment has been received, confirming the amount paid, the payment method, and the date. AstaBill supports both documents in one product.
Can I issue a sales receipt without a customer account?+
Yes. Walk-in and anonymous sales are fully supported. You can issue a receipt without linking it to any customer record. If the customer is in your AstaBill contacts, you can attach the receipt to their profile so it appears in their history.
Which payment modes does a sales receipt support?+
Cash, Mobile Money, bank transfer, card, cheque, and other. You select the payment mode when issuing the receipt, and it appears on the PDF and public view so the customer has a clear record of how they paid.
Can I send the receipt to the customer by WhatsApp?+
Yes. Every issued sales receipt has a public shareable link. Copy the link and paste it into any WhatsApp message — the customer opens it in their browser without creating an account. You can also use the Send button to email the receipt directly.
Are sales receipts available on the free plan?+
Yes. Sales receipts are available on every plan including Free. You can create, issue, and share receipts from day one without upgrading.
Does a sales receipt generate a PDF?+
Yes. Every issued receipt generates a branded PDF that includes your business name, logo, line items, payment mode, payment reference, and a PAID stamp. The customer can download the PDF directly from the public receipt link.
Get started free
Sales receipts included on every plan
Create your account, set up your business, and issue your first sales receipt in under five minutes. No credit card required.